Privacy Policy (GDPR Compliance Notice)
(for UX/UI Design, Audit, and Consulting Services)
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1. Contact and Scope
This Privacy Policy covers all data collected and processed by Root Vision. Root Vision is a UX/UI design and consulting business in Romania, operating under the name root-vision.com
Contact email: office@root-vision.com
By using our website or our services, you agree to the collection and processing of your personal data as described below. Our practices comply with EU GDPR and Romanian data protection laws.
2. Data We Collect
We collect only the information needed to deliver services and keep in touch. This includes identification details such as your name, company name, and position.

• We also collect contact details, including email address, phone number, or other contact methods you voluntarily provide.

• We collect project materials, including documents, files, and content you share, for collaboration.

• Technical data includes IP address, browser type, device information, and website interaction data. This information is collected through cookies or analytics tools.

Sensitive data is not required. Please do not share it unless we specifically request it and you have given your consent.
3. Purpose of Processing
We process your data solely for these legitimate purposes. We use it to respond to inquiries and manage project communication.

• We process your data to draft and execute service contracts.

• We process your data to issue invoices and maintain accounting records.

• We process your data to deliver design, consulting, and auditing services.

• We improve website functionality and performance using only anonymized analytics.

• We process and maintain professional records and portfolio materials only with your consent.

We never sell or transfer your personal data for unrelated marketing.
4. Legal Basis
Processing is based on: Contractual necessity (data needed to fulfill services).

• Legitimate interest: maintaining client relations and improving service quality.

• Legal obligation: compliance with tax and accounting regulations.

• Consent: We require your clear, informed, and explicit agreement before processing your data for actions such as marketing or showcasing your work. You may withdraw this consent at any time.

5. Retention Period
Data is stored only for as long as necessary:

• Client and project data: up to 5 years after project completion.

• Invoicing and accounting records: retained as required by Romanian fiscal law.

• Newsletter or inquiry data: until consent is withdrawn.

• Analytics data: anonymized and used for aggregated reporting.

6. Data Security
We employ security measures, including encrypted storage, passwords, and restricted access, to protect your data from unauthorized access, modification, disclosure, or destruction.
7. Data Sharing
We share data only with trusted third-party processors needed to operate our services. These may include:

• Hosting and email providers (including server maintenance and web communication).

• Accounting and payment platforms (financial transactions and record-keeping).

• Analytics and performance tools (e.g., Google Analytics).

All partners operate in compliance with GDPR and process data solely on our behalf.
8. User Rights
You have the right to:

• Access, review, and obtain a copy of your data.

• Request corrections or deletion.

• Withdraw consent at any time.

• Restrict or object to processing.

• Request data portability.

• If you believe your rights have been violated, you may file a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP).

Requests can be made by email to: office@root-vision.com
9. Cookies and Tracking
This website uses cookies for functionality and analytics. Cookies help analyze traffic and improve your experience. You can disable cookies at any time in your browser settings.
Analytics data is anonymized and cannot be used to identify you personally.
10. Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in our operations, legal requirements, or technological advancements. The current version is always available on our website.

Root Vision
Cluj-Napoca, Romania
Effective Date:15 Nov 2025